Smarter Preservation.
Complete Control.
Manage equipment preservation, schedules, job cards, QR identification, inspections, documentation and field activities through one connected platform.
SPP is designed for complex industrial projects where thousands of equipment items and preservation activities require structured planning, traceability and controlled access.
Project Overview
Project AlphaEquipment
12,450
Active Activities
8,240
Due This Week
315
Overdue
28
Open Job Cards
1,142
Open Observations
16
| Equipment | Description | Contractor | Status | WK 39 | WK 40 | WK 41 | WK 42 | WK 43 |
|---|---|---|---|---|---|---|---|---|
| EQ-000001 | Pump A | Contractor A | Active | 1M | — | — | — | 1M |
| EQ-000002 | Compressor A | Contractor B | Due | — | 2M | — | — | — |
| EQ-000003 | Transformer A | Contractor A | Active | — | — | 6M | — | — |
| EQ-000004 | Motor A | Contractor C | Overdue | 1M | — | — | 3M | — |
| EQ-000005 | Control Panel A | Contractor B | Active | — | 1W | — | — | 1M |
One platform for industrial preservation management.
SPP connects preservation planning, equipment records, job cards, field activities, QR identification, documentation and reporting into one structured workflow.
Equipment Register
Maintain structured equipment information and preservation status.
Preservation Calendar
Plan recurring preservation activities across weeks and years.
Job Card Management
Generate, track, return and close preservation job cards.
QR Identification
Connect physical equipment and job cards with their digital records.
Field Access
Allow authorized personnel to retrieve information from mobile devices.
Observations
Capture and manage preservation-related field observations.
Documents
Connect preservation records with controlled document storage.
Reporting
Turn preservation activities into useful project visibility.
Plan preservation activities across the project lifecycle.
Weeks WK01–WK52 across multiple configurable years, with recurring frequencies, overdue tracking and out-of-plan handling.
| Equipment | WK 39 | WK 40 | WK 41 | WK 42 | WK 43 |
|---|---|---|---|---|---|
| EQ-000001 | 1M | — | — | — | 1M |
| EQ-000002 | — | 2M | — | — | — |
| EQ-000003 | — | — | 6M | — | — |
| EQ-000004 | 1M | — | — | 3M | — |
| EQ-000005 | — | 1W | — | — | 1M |
Calendar capabilities
- Recurring schedules
- Weekly planning
- Multi-year calendar
- Frequency management
- Upcoming activities
- Overdue activities
- Status tracking
- Duplicate detection
- Filtering
- Out-of-plan management
- Excel import/export
Digital identity for equipment and job cards.
Each equipment record can carry a permanent unique digital identifier, so the code on the asset keeps pointing at the right record as operational details change.
EQ-000001
The code identifies the record, not the data
The equipment QR identifies the equipment record rather than depending on changing operational information. If authorized information such as contractor, preservation status or schedule changes, the QR continues to point to the current SPP equipment record.
Mobile scan path
- 1SCAN QR
- 2VERIFY ACCESS
- 3OPEN EQUIPMENT
- 4CURRENT STATUS
- 5PRESERVATION HISTORY
Every job card can have its own unique identity.
Each generated job card receives an independent, system-generated identifier, so returned paperwork can be matched back to exactly the right record.
DEMO-JC-000001
- Equipment
- EQ-000001
- Frequency
- 1M
- Scheduled
- WK 42
- Status
- OPEN
The job card identifier does not depend on tag number, contract code, week or frequency alone. Independent identifiers let the architecture carry very large job card volumes without collisions.
Job card lifecycle
- 01SCHEDULE
- 02GENERATE JOB CARD
- 03ASSIGN UNIQUE QR
- 04PRINT / ISSUE
- 05FIELD EXECUTION
- 06COMPLETE & SIGN
- 07RETURN / UPLOAD
- 08QR IDENTIFICATION
- 09MATCH CORRECT RECORD
- 10VALIDATION
- 11CLOSE JOB CARD
- 12UPDATE EQUIPMENT HISTORY
Scan. Identify. Access.
Authorized personnel can retrieve the information they are permitted to see from a phone in the field.
A QR scan never bypasses authentication or tenant authorization. The scan resolves an identifier; the server still decides whether this user, in this company, may see this record, and only permitted information is returned.
Scan Equipment QR
Align the code within the frame
EQ-000001
Pump A
- Equipment Details
- Preservation History
- Job Cards
- Documents
- Observations
Only authorized information is shown
One connected preservation lifecycle.
From the moment equipment is registered to the history it leaves behind, each step hands structured information to the next.
- 01
REGISTER EQUIPMENT
- 02
BUILD SCHEDULE
- 03
PLAN ACTIVITIES
- 04
GENERATE JOB CARDS
- 05
FIELD EXECUTION
- 06
RETURN RECORDS
- 07
VERIFY
- 08
CLOSE
- 09
HISTORY & REPORTING
From scheduled activity to verified close-out.
Each job card moves through a controlled sequence, and nothing is closed until the returned record has been matched and reviewed.
Job Card
DEMO-JC-000001
- Equipment
- EQ-000001
- Scheduled Week
- WK 42
- Frequency
- 1M
- Execution Date
- WK 42
- Performed By
- User A
- Reviewed By
- Supervisor A
- Attachments
- 2 files
- Comments
- Completed as scheduled.
- Close-Out Status
- Pending verification
Capture issues directly from the field.
An observation raised on site carries its equipment, category, priority and owner, and follows a defined path to close-out.
Equipment
EQ-000003
Category
Protection
Description
Protective cover requires inspection.
Priority
Medium
Due Date
WK 43
Assigned
Supervisor A
Status
OPEN
Keep project documents in the customer's environment.
Where configured, SPP can integrate with customer-controlled Microsoft 365 storage so project documents can remain within the customer's own document environment.
Potential document types
- Completed Job Cards
- Inspection Reports
- Photos
- Preservation Reports
- Supporting Documents
SPP
Preservation records and job cards
Secure Integration Layer
Controlled API permissions
Customer Microsoft 365 Environment
Tenant owned by the customer
One platform. Separate company environments.
Each company works inside its own environment, with its own projects, users, equipment, activities and documents.
SPP Core
- Projects
- Users
- Equipment
- Activities
- Documents
- Projects
- Users
- Equipment
- Activities
- Documents
- Projects
- Users
- Equipment
- Activities
- Documents
Isolation is enforced server-side
Tenant isolation is enforced by backend and database authorization. Frontend routing, a company name, a URL or a subdomain are not treated as a security boundary. A user belonging to one company does not receive another company's data from the backend.
Control who can see and do what.
Permissions are granted by role and scoped to a company, a project or a module.
Example roles
- Company Admin
- Project Manager
- Preservation Manager
- Supervisor
- Engineer
- Field User
- Viewer
Example permissions
Permission scopes
Company Admin
Can manage users and permissions belonging to their own company. Cannot access other companies, the SPP Super Admin role, or SPP core configuration.
Security built into the platform architecture.
Access control is applied where it counts — on the server, against the signed-in user's company and permissions.
Authentication
Controlled access to SPP accounts.
Authorization
Server-side verification of user permissions.
Tenant Isolation
Company data separated through backend access controls.
Role-Based Permissions
Users only receive permitted functionality.
Secure Integrations
External services use controlled API permissions.
Audit Trail
Important actions can be recorded for traceability.
We describe the controls the platform implements rather than claiming certifications. If your organisation requires a specific compliance position, raise it with us and we will tell you plainly where SPP stands today.
Turn preservation activity into project visibility.
The same records that drive the schedule also answer the questions a project review asks.
Preservation performance
Total Equipment
12,450
Activities Completed
7,310
Activities Due
315
Activities Overdue
28
Job Cards Open
1,142
Job Cards Closed
6,168
Observations Open
16
Preservation Compliance
96%
Designed for complex industrial projects.
Oil & gas, LNG, petrochemical, energy, EPC, construction, commissioning and industrial facilities — wherever preservation runs at scale.
Preservation Teams
Plan and control recurring preservation activities.
Field Supervisors
Track scheduled work and equipment status.
Engineers
Access preservation history and technical records.
Project Management
Monitor overall preservation performance.
EPC Organizations
Control large equipment populations across project stages.
Client Teams
Gain structured project-level preservation visibility.
The step after manual workflows stop scaling.
Spreadsheets get a project a long way. SPP is what comes next when the equipment count, the frequencies and the paperwork outgrow them.
Traditional workflow
- Multiple spreadsheets
- Manual tracking
- Separate folders
- Manual Job Card matching
- Limited field visibility
- Fragmented history
SPP
- Central equipment register
- Structured schedules
- QR identification
- Controlled Job Card workflow
- Mobile field access
- Connected preservation history
- Reporting and analytics
Preservation. Connected.
- Equipment
- Schedules
- Job Cards
- QR Identification
- Field Activities
- Documents
- Reporting
- History
One Smart Preservation Platform.